Everything Phorlan does for your shop

Every tool is built for the daily life of a repair shop: what happens at the counter, in the pit and at the register. No filler features.

Check-in and work orders

Taking the car in is what creates the order. From a tablet or phone, in three steps.

Condition photos: front, back, sides and interior
Mileage, fuel level, insurance and belongings
Customer signature on screen and a PDF check-in sheet with your logo
The order groups jobs by package and carries the final check
Plate and VIN are saved on the car’s profile; the VIN is read from a photo

AI estimates

Type or dictate what the job needs and Phorlan turns it into an estimate with your catalog prices.

Sections and packages, quantities and unit price
Validity, warranty, deposit and payment methods inherited from your settings
Two PDF templates: classic and modern
Sent on WhatsApp with a link; you know when the customer opened it
Once approved, jobs move to the order in one click

Customer portal and WhatsApp updates

The customer sees their car with no account or password, from the link they get on WhatsApp.

Progress in percent, due date and photos of each job
Automatic updates at check-in, when ready and at delivery
Appointment reminder on the last business day before
Follow-up with whoever asked for a quote and never booked
Never shows prices or internal diagnostics

Mechanics on their phone

A simple screen for the pit: their orders, what is left and the camera.

List of cars in progress, sorted by delivery urgency
Tick off each finished job with name and time
Photos and videos with a voice-dictated description
Parts in free text: “four Bosch spark plugs and four liters of 5W30”
Works offline: saves on the phone and uploads later

Scheduling and capacity

Appointments that respect the bays and hours of each location.

Week and list views
Capacity per bay: no overbooking
Automatic reminder; if the appointment moves, it goes out again
A WhatsApp assistant can offer real slots and book

To do

One list of what needs attention today, in order of urgency.

Follow-ups and appointments to confirm
Parts to order and orders without parts
New evidence nobody has reviewed
Pending payments
Each line takes you to the exact place where it is resolved

Customers, cars and files

Who they are, which cars they have and what is happening with each one.

People and companies, with duplicate detection by phone
Customers and leads, told apart automatically by whether there was a service
Car file: services, photos, scanner reports and mileage
Import your base from Excel; the AI maps the columns

Catalog, purchases and margin

Your prices in one place and the real cost of every job.

Services and parts with prices per location
Import from Excel or a photo of your list
Purchases per order and shop expenses, with suppliers
Gross margin per opportunity, visible to the owner only
The catalog tells you what you quote most and what has no price

Receivables and payments

How much you are owed, by whom and since when, with the one action that matters: record the payment.

Aging: 0–7, 8–30, 31–60 and over 60 days
Delivered and unpaid, separate from what is still in the shop
Partial payments and settlement in one tap
Card payment link: the payment is recorded automatically

Dashboard

How the shop is doing, in numbers that make sense.

Sales, costs, margin, average ticket and receivables
By period, compared with the previous one
By location and by currency
Brands and suppliers that weigh the most
Leads captured by the assistant after hours

Team, roles and locations

Everyone sees their own, at the location they belong to.

Owner, admin, advisor, front desk and mechanic
Mechanics never see prices or margin; front desk never sees amounts
Multiple locations with their own prices, schedule and team
Audit log of who changed what and when

Integrations

Phorlan notifies; your tools decide what to say.

Signed webhooks for every moment of the order
API to register customers, quote and book from a bot
Works with respond.io, n8n, Make or your own bot
Keys with read or write permissions

Languages, currencies and security

Ready for the shop here and the one over there.

Spanish, English, Portuguese, French, German and Arabic
Date and currency formats by country
Each shop sees only its own information
Daily backups of database and files

Start today with the next car that comes in.

Create your account, check in a car with photos and a signature, and send the first WhatsApp update. It is up and running in an afternoon.

14-day trial · no card · cancel anytime